Virtual Office
Virtual Office is a type of non-physical rental office that can be used as a legal business address while providing various office facilities from the provider. Although there is no dedicated physical office space, users of virtual offices benefit from significantly lower operational costs compared to conventional offices They can use the virtual office for mailing purposes, business registration, and other administrative needs.
Virtual office typically offer services such as call handling, mail reception, receptionist services and access to meeting rooms or temporary office spaces as needed.
What is Virtual Office?
Virtual Office provides flexibility for companies or individuals to have a business address without worrying about operational costs like electricity and other expenses. This can be an ideal solution for freelancers, startups, or companies looking to streamline operational costs and leverage modern technology to run their business.
Why Should Your Business Switch to a Virtual Office?
01
Nowadays, most office activities can be done online.
02
More Affordable
No Initial Capital Investment
No Deposit Required
No Bills for Electricity, Internet, Water, or Cleaning
No Monthly Rent
Leaner Team
03
Approved by the Government
Can be Used for Company Registration and PKP
04
Equipped with Facilities Like a Conventional Office, But Better!
Meeting Room with Full Equipment
Lounge
Executive Assistant to Answer Calls and Receive Mail/Packages for Your Company.
05
Protects Privacy
No longer share your home address with the world.
How a Virtual Office works
With a Virtual Office, you can work and run your business flexibly from home or anywhere, saving on operational costs and time.
Video Conference
You can work online, coordinating with your team or clients from home, anywhere, and at any time.
Mail Handling
All letters and packages sent to your company address will be notified to you, and you are free to collect them at any time.
Receptionist Services
Professional receptionist services are ready to assist you by greeting your clients, receiving incoming documents, and notifying you.
Call Answering Service
A call answering service to receive and forward calls from potential clients or business partners.
Meeting Room
Access to over 20 strategically located meeting rooms that are easy to reach if you want to hold a business meeting near your location.
What Else Do You Get with a Virtual Office
Office Zoning
Located in commercial/office zones authorized by the government as company domiciles.
Dedicated Phone Number
A dedicated phone number for your company, making your business appear professional and trustworthy.
Strategic Business Address
A prestigious business address that can be used as your company's domicile, enhancing your company's reputable image.
Legal Administration
Preparation of essential documents such as deeds, SKDP, NPWP, SIUP, TDP, BNRI, and other important documents.
PKP Administration
Increasing the potential for business collaboration with the government.
Facilities of Virtual Office
Preparation Before Switching Your Business to a Virtual Office
1. Consider Your Business Needs
Before moving to a virtual office, determine whether your business requires a physical office or if a virtual office will suffice. Key factors to consider include costs such as electricity, transportation, maintenance, and other operational expenses. A Virtual Office can save up to 90% in operational costs compared to a physical office rental.
2. Conduct Research
Choose a virtual office provider that is experienced, reliable, and credible. Pay attention to how long the provider has been in business and the number of clients they have served.
3. Select Location and Business Address According to Your Needs
Choose a virtual office location that is strategic or close to your home. Additionally, you may want to select a location in a business hub or one that is easily accessible.
4. Start Working and Doing Business in a Hybrid and Flexible Manner
Technological advancements have transformed traditional working methods. Many jobs and business operations can now be conducted in a hybrid model, combining online and offline work.
5. Choose a Virtual Office Provider with PKP Certification, like vOffice
Ensure you select a virtual office provider that can be used for PKP (Taxable Entrepreneur Status). This is beneficial for participating in government tenders/projects and enhancing your credibility with clients or partners.
6. Select a Virtual Office Provider That Owns and Manages Its Own Offices
It is crucial to choose a provider that owns and manages its own offices. This ensures that your virtual office service remains uninterrupted even if the provider goes bankrupt or shuts down. vOffice, for example, owns and manages its own offices, ensuring continuity for your business.
7. Visit the Location and Check the Provider’s Physical Office
Before signing up for a virtual office, visit the provider’s physical office to check the facilities, building, and office environment.
8. Choose a Virtual Office Provider with Multiple Locations
vOffice offers over 35 locations across Indonesia, all situated in strategic and easily accessible areas. This is beneficial for businesses that need to work remotely as you can use meeting rooms at any vOffice location to meet clients or partners.
9. Review the Technology Offered
Technology facilitates online access to your virtual office, such as flexible meeting room bookings, checking incoming mail/packages, and monitoring phone calls.
10. Choose a Premium Virtual Office in a Grade A Building
Choosing a premium-grade building and business address helps enhance your business image, making it appear more credible to clients and partners compared to smaller commercial spaces.
Recommended Virtual Office in Indonesia
Recommendations for Virtual Office Locations in South Jakarta
The strategic location in South Jakarta makes it a top choice for large companies and startups. Here are some advantages of Virtual Office locations in South Jakarta:
Located near business and government centers, making it ideal for businesses looking to establish connections with government institutions.
As an international business hub, this location offers many virtual office providers with various facilities and services.
Known as a major business center, SCBD is the best choice for companies that want to be in the midst of business action.
This location offers adequate public facilities and transportation, making it easily accessible for employees and clients.
Famous for its fine dining and active nightlife, Senopati is a great choice for companies that want to create a luxurious impression.
Cilandak is a location close to shopping centers and schools, allowing a balance between work and personal life.
TB Simatupang, near business and educational centers, provides the advantage of access to business and educational networks. Virtual offices in TB Simatupang are suitable for companies that want to connect with the business and academic environment.
Virtual office in Pasar Minggu offer the benefit of a strategic location, making it an ideal choice for companies looking to connect with various business centers.
Recommendations for Virtual Office Locations in North Jakarta
The North Jakarta area offers several unique advantages. Here are the benefits of Virtual Office in North Jakarta:
Known as a rapidly growing business hub, Kelapa Gading is home to many companies looking to take advantage of this growth.
With adequate public facilities and affordable prices, Pluit is an attractive option for small businesses.
Virtual Office Pantai Indah Kapuk (PIK)
Located near the airport, PIK is a smart choice for companies that frequently engage in business travel.
Virtual Office Mall of Indonesia
Situated within a shopping complex, this location is a perfect combination of business and leisure.
Recommendations for Virtual Office Locations in Central Jakarta
Central Jakarta offers a historical ambiance. Here are the advantages of Virtual Office in Central Jakarta:
A historic and iconic location that supports your company's professional image.
Known for its luxury shopping centers and business hubs, this area is highly sought after by many companies.
Virtual Office Tanah Abang-Karet
Adequate public facilities and easily accessible transportation make it a wise choice.
Known as a center for various activities, both formal and informal.
Recommendations for Virtual Office Locations in West Jakarta
West Jakarta is a place for companies looking to benefit from rapid business growth. Some interesting Virtual Office in West Jakarta include:
A rapidly growing area with many affordable virtual office providers.
Easy access and adequate facilities make Kebon Jeruk a wise choice for companies looking to expand.
Recommendations for Virtual Office Locations in East Jakarta
East Jakarta is a promising center of business growth, and some interesting locations for Virtual Office in East Jakarta include:
The presence of many affordable virtual office providers makes it a smart choice for businesses looking to expand.
Virtual Office
Why vOffice
#1 Virtual Office in Indonesia
Customer Satisfaction Guarantee
ISO 9001 Certificate
vOffice is a leading Premium Virtual Office Provider in Jakarta and holds a MURI Record for having the Most Virtual Office Locations.
vOffice not only provides business solutions but also offers a unique working experience. With vOffice, you can reduce business operational costs and make your business more productive and efficient.
All vOffice centers are owned and managed by vOffice, located in premium buildings within prestigious business districts.
vOffice offers solutions for working effectively without hidden costs. We provide premium workspaces in over 40 locations across Indonesia, enhancing your business image with representative, elegant office designs, supported by comprehensive facilities.
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Manage your virtual office in real time
vPortal is a platform created specifically for vOffice clients. Here are the vPortal Features:
- Get notified when someone calls you, see details of the name, phone number and message and forward the call/message to you.
- Be notified when we receive mail/packages on your behalf and instruct us to store it, scan it or forward the letter/package to you.
- You can book Meeting Room and Coworking Space online & real time.
- Receive special invitations to our events and get the latest announcements or promos.
General FAQ Related to Virtual Office
When did Virtual Offices first emerge?
In addition to knowing what a virtual office is, you should also be aware of its history. The concept of the virtual office first emerged in the 1970s, along with the development of information and communication technology. However, virtual office services only started becoming popular in the 1990s, with the rise of the internet and increased awareness of cost-effectiveness.
Is a virtual office considered a modern office?
Yes, a virtual office is considered a modern office. Virtual offices offer various advantages that cater to the needs of modern businesses, such as:
- Flexibility
- Cost Efficiency
- Productivity
How can a Virtual Office help you?
Enhancing Company Image & Branding:
Improve your company’s image and branding by having a strategic location in a business center.
Reducing Operational Costs:
You can reduce operational costs by up to 90% compared to traditional office setups.
Elegant Office:
You will still have an elegant office with a legitimate address, receptionist, meeting rooms, and a dedicated phone number without additional costs for new staff.
Allocating Your Valuable Time:
Allocate your valuable time to vital company activities without sacrificing your leisure time with family and loved ones.
Flexibility to Work from Anywhere:
Provides you with the flexibility to work from anywhere - from home, abroad, or other locations.
Reducing Stress:
Reduces stress and pressure from traffic and parking issues.
Legitimate Company Domicile:
A legitimate company domicile for various needs, from obtaining permits to meeting the requirements for establishing a company.
Ability to Apply for PKP (Taxable Entrepreneur Status):
Beneficial for your company's image and increases the opportunities for business cooperation with the government.
Is a virtual office legal?
Yes, a virtual office is legal, and many licensed companies provide this service in compliance with local laws. The legal basis for virtual offices in Indonesia includes:
- Law Number 40 of 2007 concerning Limited Liability Companies (UUPT)
- Jakarta Regional Regulation (Perda) Number 1 of 2014 concerning Zoning
Can a virtual office be PKP?
Yes, a virtual office can obtain PKP status, meaning that companies using a virtual office can apply for and obtain Taxable Entrepreneur Status (PKP). PKP status is granted to businesses that provide taxable goods or services and meet certain criteria.
Before 2017, virtual offices could not be used as an address for PKP registration because virtual offices did not have a physical space for business activities. However, with the issuance of Minister of Finance Regulation Number 147/PMK.03/2017, virtual offices can be used as a PKP registration address if they meet certain requirements, such as:
- The virtual office provider must be registered as PKP. vOffice is a virtual office provider that is already PKP.
- The virtual office provider must provide physical space for business activities for entrepreneurs seeking PKP registration.
- The virtual office provider must genuinely offer supportive office services.
These requirements ensure that virtual offices used as a PKP registration address have adequate physical space and supportive office services.
What are the benefits of PKP for Virtual Office users?
The benefits of having PKP status for companies using a virtual office include:
- The ability to issue tax invoices for the sale of taxable goods or services.
- The ability to collect VAT from buyers of taxable goods or services.
- The ability to utilize tax facilities, such as VAT refunds.
Having PKP status can enhance the trust of business partners and customers, as it indicates that the company complies with tax obligations.
Why doesn't a virtual office require a large space?
A virtual office doesn't require a large space because employees do not work directly at the office location. Virtual offices only need space for administrative staff and meeting rooms.
What are the advantages of a virtual office?
Advantages of a virtual office:
- Cost savings, including rent and utilities.
- Flexibility to work from anywhere.
- Access to professional administrative services.
- A prestigious business address.
- Can be used for business expansion.
Read also: 5 Kelebihan Virtual Office untuk Bisnis Anda
What are the disadvantages of a virtual office?
The disadvantages of a virtual office include:
- Lack of collaboration
- Lack of privacy
What types of businesses are suitable for using a virtual office?
Before choosing to rent a virtual office in Indonesia, here are some common users and types of businesses suitable for using virtual office services:
- Consulting services, such as financial, legal, and business consulting.
- Design services, such as graphic design, interior design, and web design.
- Marketing services, such as digital marketing and public relations.
- Freelance services, such as writing, editing, and web development.
- Startups
- Online consulting services, such as tutoring and online therapy.
Read also: Ini Daftar Bisnis yang Cocok Menggunakan Virtual Office
What are the characteristics and features of a virtual office?
Characteristics and features of a virtual office:
- Virtual business address.
- Administrative services such as call and mail handling.
- Access to technology enabling remote work.
- The service provider may provide meeting rooms or temporary office space.
Read also: 5 Karakteristik Virtual Office yang Harus Anda Tahu
What are the virtual office services offered by vOffice?
If you're wondering what virtual office services are available, here's a list:
Office Zoning
Located in commercial/office zones authorized by the government for company domicile.
Dedicated Phone Number
A dedicated phone number for your company, making your business appear professional and trustworthy.
Strategic Business Address
A strategic and prestigious business address that can be used for official company domicile and give a bona fide company impression.
Legal Services
Preparation of deeds, SKDP, NPWP, SIUP, TDP, BNRI & other important documents.
PKP Processing
Enhancing business cooperation opportunities with the government.
Why is a virtual office considered more flexible than a traditional office?
A virtual office is more flexible than a traditional office because:
- It can be adapted to changing business needs.
- It can be accessed from anywhere.
- It can save operational costs.
What is the difference between a virtual office and a regular office?
Differences between a virtual office and a regular office:
- No fixed physical space in a virtual office.
- Focus more on administrative services and a business address.
- No daily physical presence required.
Read also: 5 Perbedaan Virtual Office dengan Kantor Biasa
What is the difference between a virtual office and a coworking space?
Differences between a virtual office and a coworking space:
- A virtual office does not provide shared working space; it only offers a business address and administrative services.
- A coworking space offers shared working space that can be used by many people.
Read also: Perbedaan Virtual Office dan Coworking Space
What is the difference between a virtual office and a serviced office?
Differences between a virtual office and a serviced office:
- A serviced office is a type of shared office that provides physical space with furnishings.
- Renting a virtual office only provides a business address and administrative services without physical space.
- A serviced office is usually more expensive than a virtual office due to the inclusion of physical space rent.
Read also: 5 Perbedaan Serviced Office dengan Virtual Office
What are the best locations to rent a virtual office in Indonesia?
Here are strategic location options from vOffice for renting virtual offices in Indonesia:
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