Privacy Policy

• How vOffice uses information
• Who vOffice may share information with
• Choices for you regarding the collection, use and distribution of information
• Security procedures are in place to protect against the loss, misuse or alteration of information under vOffice's control
• How users can correct inaccurate information

Information Collection

Registration

To use vOffice services at any level, and to access certain information or areas of the website, users must complete a registration form. During registration, users are required to provide contact information (such as name, telephone number or email address). We use this information to contact users regarding services on our site

Reservations

When users purchase paid services, we request information from users on the order form. Users must provide contact information (such as name, email address and billing address). If we have problems processing an order, the information provided will be used to contact the user

Profile

We store the information we collect through cookies and file logs to create profiles of our users. Profiles are information that we store and mark for individual users detailing their preferences. Therefore, the information collected is attached to users' personal information to provide offers and improve the content of our site for users. These profiles are used to provide a memorable experience when users visit our site, and also to provide them with relevant sales promotions. We do not share personal elements of your profile with third parties. Your profile is shared in its entiretyonly

Cookies

Cookies are pieces of data stored on a user's computer that are attached to information about the user. The use of cookies is in no way linked to any personally identifiable information while a user is on our site. We use session ID cookies and persistent cookies. For session ID cookies, when the user closes the browser, the cookie is immediately disconnected. Persistent cookies can be deleted by following your Internet browser's help instructions. Persistent cookies allow us to track and target the interests of our users to provide an optimal experience on our site. See the "Profile" section above

Using and Sharing Information

vOffice will not monitor, alter or disclose the content of a user's private communications unless vOffice believes that doing so is necessary to: (1) conform to the edicts of the law or comply with legal process served on vOffice; (2) protect and defend vOffice's rights or property; or (3) act under emergency circumstances to protect the personal safety of users or the public. Subject to the legal exceptions contained in the Privacy Policy, vOffice will not disclose fax numbers, telephone numbers or email addresses uploaded to our Website by our users to third parties for the purpose of using vOffice products or services.

Communications from the Site

Special Offers, Free Trials and Updates

When users purchase paid services, we request information from users on our order form. Users must provide contact information (such as name, email address, and billing address). If we have problems handling an order, this information will be used to contact the user

Invoices and Account Statements

We send regular emails to all customers containing invoices. These emails are part of the vOffice service, and users cannot refuse to receive them, but they can deactivate their account.

Service Announcements

On certain occasions, we feel the need to send service-related announcements. For example, if our service is temporarily suspended for repairs, we will send the user an email. Users generally cannot opt out of receiving these types of communications, but they can deactivate their accounts. Perl Please remember that this kind of communication is not selling or promotional in nature

Customer Service

We communicate with users regularly to provide requested services and also regarding problems that occur with their accounts. We reply via email or telephone, according to user requests

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Legal Disclaimer

While we always strive to maintain user privacy, we may need to disclose personal information if required by law where we believe that such action is necessary to comply with an applicable judicial proceeding, court order or judicial process applicable to the Website we. For example, vOffice may disclose personal information to law enforcement, other government officials, or third parties in response to a criminal or civil subpoena. Sometimes, these requests come from third party Internet, telecommunications and service providers around the world who provide networks for us to provide services. To maintain the integrity of our network, we also provide requests from these third parties and/or requests from law enforcement or other government officials.

Aggregate (Non-Personally Identifiable) Information

We may share aggregate demographic information with our partners. This is not linked to any personal information

Third Party Intermediaries

We use outside credit card companies to bill users for products and services. This company does not own, share, store or use personally identifiable information for any secondary purposes.

Business Transition

If vOffice undergoes a business transition such as a merger, or acquisition by another company, or sells some of its assets, users' personal information will, in many cases, be part of the transferred assets. Users will be notified before ownership or control of their personal information changes hands. If as a result of a business transition, a user's personally identifiable information will be used in a manner different from that stated at the time of collection, users will be given the option to object to having their personal information used in this different manner, as described in the notice of change section in below

Link

vOffice websites contain links to other sites. Please note that vOffice is not responsible for the privacy policies of these sites. We encourage our users to be aware when they navigate away from our website and to read the privacy statements of each website that collects personally identifiable information. vOffice has advertising and affiliate relationships with dozens of third parties who bring interested parties to our site. Information collected on these sites does not fall under this policy

Data Protection and Retention

User Information

vOffice takes a variety of precautions to protect its users' information. When users provide sensitive information through vOffice websites, their information is protected both online and off-line. When our registration/order form asks users to enter sensitive information (such as credit card numbers), that information is encrypted and protected with the most advanced encryption software - SSL. When on a secure page, such as our paid order form, the padlock at the bottom of web browsers such as Netscape Navigator and Microsoft Internet Explorer will be locked, unlike when the user is just 'surfing' on the internet.

While we use SSL encryption to protect sensitive information online, we also take security measures to protect user information off-line. All of our users' information, not only the sensitive information mentioned above, is restricted to our offices. Only employees who need the information to perform a specific job (for example, billing clerks or customer service representatives) are granted access to personally identifiable information. Lastly, serversthat stores personally identifiable information in a secure environment

Data Retention

The length of time we retain information varies depending on what the information is used for. In some cases, there are laws that require retaining data for a minimum period. Unless there is a specific legal requirement for us to retain information, we will retain it for no longer than is necessary for the original purpose for which the data was collected.

Information Supplementation

In order for vOffice to properly fulfill its obligations to users and understand the demographics of our customers, it is necessary for us to supplement the information we receive with information from third parties. vOffice verifies the billing address on all credit card transactions and will obtain credit reports for some of the companies that are our customers. Information obtained from these third parties is maintained in a manner consistent with vOffice's Privacy Policy

Correct, Update, Delete, Deactivate Personal Information

If a user's personally identifiable information changes (such as zip code, telephone number, email address and postal address), or if a user no longer desires our services, we provide a way to correct, update or delete / deactivate personally identifiable information by contacting Customer Service at Flexi Phone System

Notification of Changes

If we decide to change our privacy policy, we will post those changes in this privacy statement, and other places we deem appropriate, so that our users are always aware of what information we collect, how we use it, and how on what basis, if any, we disclose it. We will use the information in accordance with the privacy policy we used to collect the information

If we are going to use personally identifiable information in a way that is different from what we stated when collecting the information, we will notify users via email. Users can choose to agree to this or not. However, if a user has cut off all communication with the site, or deleted/deactivated their account, then they will not be contacted and their personal information will not be used in any new way. If we make material changes to our privacy policy that do not affect user information contained in our database, we will provide a notice on our site notifying users of the changes. In some cases where we provide notice, we will also send users, who have opted out of receiving communications from us, an email notifying them of changes in our privacy policy.