In the competitive business world, the availability of adequate office facilities and infrastructure is crucial for boosting employee productivity and motivation. Comprehensive and high-quality facilities not only facilitate smooth work activities but also create a comfortable and efficient working environment.
Therefore, good management of office facilities and infrastructure is vital for the operational success of a company.
Read Also: Definition of Office: Functions, Types, and Roles in Organizations
Definition of Office Facilities and Infrastructure
According to the Kamus Besar Bahasa Indonesia (KBBI), facilities (sarana) are everything that can be used as tools to achieve goals and objectives, while infrastructure (prasarana) refers to everything that can be used as the main support for the implementation of a process. In simple terms, facilities include movable items like computers, machines, and stationery. Infrastructure refers to immovable things like buildings, rooms, and land.
The Importance of Facilities and Infrastructure in a Company
Employee motivation and performance are greatly influenced by the availability of adequate facilities and infrastructure. With comprehensive and high-quality facilities, employees will be more motivated and productive in completing their tasks. Additionally, good management of facilities and infrastructure is vital for the smooth operation of the company’s activities.
Read Also: Various Office Functions in Driving Success
Types of Office Facilities and Infrastructure
What are the types of office facilities and infrastructure? Here is the list:
Office Supplies
Office supplies include all tools and materials used to assist employees’ work. Office supplies are divided into two categories based on their form and use.
- By Form
- Sheet Form: Paper, transparent plastic, folders, envelopes.
- Non-Sheet Form: Pencils, pens, rulers, and various other office stationery.
- Books: Notebooks, guest books, agenda books, and organizational manuals.
- By Use
- Consumables: Paper, ink, pens, carbon paper, etc.
- Non-Consumables: Scissors, staplers, cutters, and other office stationery that can be used repeatedly.
Office Machines
Office machines include all tools used to facilitate work, especially in data management. Examples include computers, laptops, LCD/projectors, photocopiers, printers, and other machines.
Communication Machines
Communication equipment is needed to facilitate internal and external coordination and communication. This category includes telephones, facsimiles, intercoms, and internet networks (WiFi).
Office Furniture
Office furniture like desks, chairs, bookshelves, cabinets, whiteboards, and guest sofas is essential to support office activities.
Office Interior
Items that enhance aesthetic appeal and comfort, such as national emblems, pictures of the president and vice president, paintings, flags, statues, flower vases, wall clocks, and ornamental plants, are also considered office facilities.
Read Also: Modern Office Concept: Definition, Characteristics, and Objectives
Characteristics of Good Office Facilities and Infrastructure
- Usefulness: The tools must be truly needed to assist office work.
- Quality: Supplies must be of good quality with appropriate prices.
Steps in Managing Office Facilities and Infrastructure
1. Procurement
Procurement is the activity of providing office facilities and infrastructure according to the needs of each division. This process must go through planning to understand the benefits and costs involved.
2. Storage
Storage aims to ensure that supplies are not damaged, lost, or easily accessible when needed. Items must be arranged neatly and kept clean.
3. Maintenance
Maintenance is carried out continuously to ensure that items remain in good condition and are ready for use.
4. Inventory
Inventory is the recording of the data of the facilities and infrastructure owned by the company. This facilitates checking, monitoring, and managing the items.
Read Also: 14 Advantages of Renting an Office Compared to Buying
Effective management of office facilities and infrastructure is very important to support employees’ work activities and achieve company goals. Everyone in the company must actively participate in this management so that the facilities and infrastructure can be used effectively and efficiently.
One thing to note is that the cost of providing office facilities and infrastructure can be a significant burden for the company. However, there is an effective solution to save these costs, which is to rent an office with complete and ready-to-use facilities.
The best choice in Indonesia for such office services is vOffice. With ISO 9001 certification and Customer Satisfaction Guarantee, vOffice has served more than 50,000 clients across Indonesia.
vOffice offers various products for operational needs and business support, such as Virtual Office, Serviced Office, Coworking Space, Call Answering Service, Meeting Room Rental, Event Space, and Legal Services. Their strategic locations throughout Jakarta and other major cities ensure you get a workplace that is accessible and strategically located.
Check out the various strategic locations for office/serviced office rental in Indonesia from vOffice here:
- Office Rental Jakarta
- Office Rental Tangerang
- Office Rental Bali
- Office Rental Surabaya
- Office Rental Bekasi
- Office Rental Medan
- Virtual Office Jakarta
- Virtual Office Tangerang
- Virtual Office Bali
- Virtual Office Surabaya
- Virtual Office Bekasi
- Virtual Office Medan
- Coworking Space Jakarta
- Coworking Space Tangerang
- Coworking Space Bali
- Coworking Space Surabaya
- Coworking Space Bekasi
- Coworking Space Medan
So, what are you waiting for? Get the best office solution for your business by relying on vOffice services. Contact us now for more information.
