The Deed of Establishment of a PT is an official document that contains essential information regarding the establishment of a Limited Liability Company (PT), including the company’s name, business purpose, address, ownership structure, and paid-up capital. This document is prepared by a notary and serves as one of the primary requirements for company legalization in Indonesia.
This article will discuss in detail the meaning of the Deed of Establishment of a PT, its importance, the process of creating it, examples, and potential costs.
What is a Deed of Establishment of a PT?
A Deed of Establishment of a PT is an official document that declares the formation of a business entity in the form of a Limited Liability Company (PT). This deed is created by a notary and legalized by the Ministry of Law and Human Rights (Kemenkumham), serving as proof that the PT is legally established. It includes complete information about the company, such as the company name, organizational structure, initial capital, and business objectives and activities.
This deed not only legitimizes the PT but also forms the basis for conducting various operational and administrative activities.
Also Read: Requirements for Establishing a PT You Need to Know
The Importance of a Deed of Establishment of a PT
The Deed of Establishment of a PT has various crucial functions that greatly benefit the sustainability of the company. Here are some reasons why this deed is essential:
Legal Status of the Company
The deed makes the PT a legally recognized entity, granting the company its own rights and obligations and legal protection for its owners.
Clear Ownership and Management Structure
The deed defines the PT’s organizational structure, including shareholders, directors, and commissioners. This helps ensure that each party understands their roles, rights, and responsibilities.
Supporting Document for Licensing
To obtain various business permits, such as the Business Identification Number (NIB), Trade Business License (SIUP), and other licenses, the deed is often a primary requirement.
Basis for Partnerships and Transactions
As proof that the PT is legally established, the deed assists the company in forming partnerships and conducting transactions with third parties, including contracts, cooperation agreements, and financing.
The deed specifies information regarding authorized capital, issued capital, and shares, which aids in determining ownership within the company and simplifies investment management.
Also Read: How to Check the Legality of PT and CV Companies Online
Cost of Creating a Deed of Establishment of a PT
The cost of creating a Deed of Establishment of a PT can vary depending on factors such as location and the amount of authorized capital. Generally, these costs include:
Notary Fees
The notary’s fees vary according to the initial capital and complexity of the company being established.
Legalization by the Ministry of Law and Human Rights (Kemenkumham)
This cost is required for the official legalization issued by Kemenkumham.
Licenses and Other Supporting Documents
Companies may also need additional documents, such as NIB and NPWP, which may incur separate fees.
Also Read: Cost of Establishing a PT: A Guide for Entrepreneurs and Prospective Business Owners
Process of Creating a Deed of Establishment of a PT
The process of creating a Deed of Establishment of a PT involves several steps that must be carried out carefully, from preparing documents to approval by Kemenkumham. The steps include:
Determine the Company Name and Prepare Company Documents
Choose the PT name and prepare necessary information, such as shareholder identities, business address, establishment duration, business purpose, and paid-up capital.
Drafting the Deed by a Notary
Once preparation is complete, the notary will draft the deed based on the provided information. The notary acts as an official authorized to create authentic deeds per Law No. 30 of 2004 on the Notary Position.
Submission to Kemenkumham
The notary submits the deed to Kemenkumham for legalization. Upon approval, Kemenkumham issues a Certificate of Incorporation, indicating the company’s legal establishment.
Download and Print the Certificate
Once the certificate is available in digital format, the notary or the company can download and print this document for records and legal use.
Also Read: How to Establish a PT: Step-by-Step Guide
Example of a Deed of Establishment of a PT
Below are some key points typically found in an example Deed of Establishment of a PT:
- PT Name and Address
- Shareholder Information: Information about founders and capital owners, including shareholding percentages.
- Authorized, Issued, and Paid-Up Capital: This information helps determine ownership and capital commitment within the PT.
- Management Structure: Identifies the directors and commissioners and their roles and responsibilities.
- Business Purpose and Objectives: Details of the business activities the PT will undertake.
The Deed of Establishment of a PT is an essential document for legally establishing a Limited Liability Company in Indonesia.
With a comprehensive deed, a company will have the legal foundation to operate. This document also plays a role in structuring ownership and managing the company, enabling the PT to grow professionally and meet various legal and administrative needs.
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