More and more startups and entrepreneurs are utilizing virtual offices. They have proven that using a virtual office can reduce operational costs by up to 80%. Virtual offices offer efficient and flexible solutions for many modern businesses. Here are some tips to increase productivity when using a virtual office.
Teamwork and Commitment
Effective teamwork and commitment from both employers and employees are essential to understanding and adapting to daily work patterns. Employers should establish daily work mechanisms, such as working hours, dos and don’ts during working hours, targets, and other relevant information. Employees must understand and follow these rules, even when working from home or elsewhere.
Read Also: Examples of Virtual Offices
Hold Regular Meetings
To monitor the work done by the team/employees and facilitate coordination and communication, it is crucial to hold regular meetings. These meetings can be weekly, monthly, or as needed. Companies can use the meeting room quotas provided by the virtual office service provider for these regular meetings.
Read Also: How to Make Meetings Enjoyable
Maximize Technology Use
Many applications support team/employee productivity, even when working from anywhere. Technology such as cloud storage, project management apps, and online meeting apps are essential for companies to adopt. Examples include Google Drive, Dropbox, OneDrive for cloud storage; Trello, Slack, Notion for project management; and WhatsApp, Google Meet, Zoom, and Microsoft Teams for online meetings.
Maintain Clear Communication
Communication is key in remote work. Besides having reliable telecommunication providers and internet quotas, maintaining coordination and hierarchy among employees and teams is essential to prevent miscommunication. Use various digital communication tools such as phone, video call, chat, and email to ensure information is conveyed accurately and on time.
Utilize Virtual Office Facilities Well
Choose a virtual office that offers useful facilities. Use the facilities that come with your payment to support the productivity of your employees/team. Examples of facilities include receptionist services for handling calls and mail, live streaming or podcast facilities, and meeting rooms in various locations.
Read Also: 9 Virtual Office Facilities to Help Your Business
Commit to Working Seriously
When working from home, commitment and agreement between the leader and the team are crucial. Working from home does not mean a vacation; it means a change of location. Responsibilities must still be carried out seriously.
Set Working Hours Similar to Office Hours
Working from home doesn’t mean setting random working hours. Set working hours similar to those in the office to maintain productivity and effective communication. If working hours are not well-regulated, communication with the team or clients can become less effective, and work can be delayed.
Read Also: Virtual Office PKP: Legal Basis, Benefits, and Requirements
Organize Communication with the Team
Stay connected through digital communication like phone, video call, chat, and email. Keep your supervisor/coworkers updated on your tasks and ask for information when needed. Holding regular daily virtual coordination meetings can also be a solution to ensure smooth teamwork.
Make a To-Do List
Working from home has more distractions than working in the office. Make a daily to-do list to maintain productivity. A structured schedule helps keep work organized and on track.
Prepare a Dedicated Workspace
Set up a dedicated workspace at home to stay focused. Create a relaxed but serious atmosphere with comfortable chairs and desks.
Dress Neatly and Stay Groomed
Even when working from home, dress neatly and stay groomed to boost your motivation and focus. Working in neat clothing rather than casual attire creates a different atmosphere and spirit.
By following these tips, you can remain productive even when working from home or using a virtual office.
If you are interested in renting a virtual office with complete facilities, vOffice could be your best choice. vOffice is a service provider with over 40 locations in Indonesia. In 2022, vOffice achieved the MURI Record as the Virtual Office Service Provider with the Most Locations. This advantage can undoubtedly help increase your and your team’s productivity.
Here are the strategic location options from vOffice for virtual offices in Indonesia:
- Virtual Office Jakarta
- Virtual Office Tangerang
- Virtual Office Bekasi
- Virtual Office Surabaya
- Virtual Office Bali
- Virtual Office Medan
- Virtual Office Bandung
What are you waiting for? Contact us now and get various attractive offers!
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