Office supplies include all items commonly used in offices, companies, and other organizations. Their function is to collect, process, and distribute information. In this article, we will discuss the various types of office supplies, their benefits, and the importance of choosing the right supplies to support productivity.
Types of Office Supplies
1. By Form
Sheet-Shaped Office Supplies
- HVS Paper: Used for printing documents and making notes.
- Lined Folio Paper: Usually used for taking notes or writing reports.
- Carbon and Stencil Paper: Used for making document copies.
- Envelopes and Folders: Used for storing and organizing documents.
Non-Sheet Office Supplies
- Office Stationery: Pens, pencils, markers, rulers, and erasers.
- Letter Openers: Scissors, cutters, or electric letter openers.
- Stamps: Company stamps, agenda receipt dates, stamp pads.
- Desk Supplies: Desk calendars, pencil holders, letter trays, business card boxes.
Book-Shaped Office Supplies
- Small Notebooks: For noting important information.
- Organizational Manuals: References on organizational rules and procedures.
- Address Books and Dictionaries: For storing important contacts and word references.
- Yearbooks, Guest Books, Agendas, Financial Records: Important documents needed for office administration.
2. By Usage
Consumables
- Paper: Used for printing and writing.
- Ink and Carbon: For printers and typewriters.
- Pencils and Pens: Everyday writing tools.
Non-Consumables
- Staplers and Perforators: For arranging and assembling documents.
- Cutters and Scissors: Paper cutting tools.
Movable Items
- Chairs, Desks, and Filing Cabinets: Furniture that can be moved as needed.
Immovable Items
- Land, Buildings, Wells, Towers, and Water Channels: Infrastructure that remains in one place.
Also Read: 7 Must-Have Office Facilities for Working
Essential Office Supplies
Laptop
A laptop is a portable computer that is small and lightweight. It is usually provided by the office to facilitate employees in completing tasks such as making reports, editing videos, presentations, and online meetings.
Mouse
The mouse is used to control cursor movement quickly or to give commands practically and quickly. Available in wired and wireless versions.
Desk and Chair
A comfortable and suitable desk and chair are essential for productivity. The desk should be able to accommodate computer equipment, folders, books, and other supplies, while a comfortable chair provides comfort for employees.
Stationery
Although many tasks can be completed digitally, stationery is still necessary. Some essential stationery includes paper, notebooks, pencils, erasers, pens, and sticky notes.
Filing Folders and Stopmap
Filing folders and stopmap are used to store and organize important documents so they are easy to find when needed.
Calculator
To facilitate and speed up calculations, especially for employees in the finance department, a calculator is essential.
Paper Punch
A paper punch or perforator is used to punch holes in paper so that it can be stored in a binder.
LCD Projector
An LCD projector is used as a presentation medium to display text, images, and videos connected to a laptop or computer.
Filing Cabinet
A filing cabinet is used to store data archives and documents. It is usually made of strong metal material and can be locked.
Webcam
A webcam is used for online meetings so that meeting participants can see each other’s faces. It is easy to install, just need to be connected to a computer or laptop.
Also Read: 11 Effective Ways to Reduce Company Operational Costs
Flash Drive
A flash drive is a portable storage medium that uses a USB port to connect to a computer. It is small in size and easy to carry.
Paper Shredder
A paper shredder is used to destroy unnecessary documents so they do not fall into the wrong hands.
Scanner
A scanner is used to scan data and store it in digital form, facilitating the transfer of physical documents to the computer.
Printer and Photocopier
A printer is used to print documents, while a photocopier is used to make copies. Some photocopiers also have printing functions.
Attendance Machine
An attendance machine is used to record employee attendance, making it easier for HRD to recap attendance data.
Stamp
A stamp is used to validate letters and documents, which is very important in office administration.
Also Read: 14 Advantages of Renting Office Space Over Buying
Fulfilling Office Supplies
Fulfilling office supplies, especially heavy items such as electronics and furniture, can be a cumbersome task. One practical solution is to rent an office that offers complete facilities. One of the best choices is to rent an office and serviced office from vOffice. With ISO 9001 certification and a Customer Satisfaction Guarantee, vOffice has served more than 50,000 clients spread across Indonesia.
vOffice provides various products for operational needs and business support such as Virtual Office, Serviced Office, Call Answering Service, Meeting Room Rental, Event Space, and Legal Processing services. The locations spread throughout Jakarta and other major cities ensure you get a strategic and easily accessible workplace.
Check out various strategic locations for office rentals in Indonesia on the following page:
- Office Space for Rent in Jakarta
- Office Space for Rent in Tangerang
- Office Space for Rent in Bali
- Office Space for Rent in Surabaya
- Office Space for Rent in Bekasi
- Office Space for Rent in Medan
So, what are you waiting for? Get the best office solution for your business by renting office space at vOffice. Contact us now for more information and rental package options that suit your company’s needs.
