The Deed of Amendment for a PT is an official document created by a notary as proof of changes to the company’s articles of association. This document is mandatory for every company undergoing significant changes in its structure or operations.
Main Functions of the Deed of Amendment
The primary function of the Deed of Amendment is to serve as a legal instrument ensuring the company complies with applicable laws. It also protects the rights and obligations of all parties involved.
Without the Deed of Amendment, companies may face legal issues such as administrative fines, difficulties in obtaining permits, and loss of trust from investors.
Government regulations often change. The Deed of Amendment ensures your company remains aligned with the latest policies, avoiding potential legal conflicts.
Also Read: What is TDP (Company Registration Certificate)?
Procedures for Creating a PT Amendment Deed
Preparation of Required Documents
Basic Documents Required
Before starting the process, ensure you have the following documents:
- Company establishment deed.
- Approval letter from the Ministry of Law and Human Rights.
- Identification documents of shareholders, directors, and commissioners (KTP, NPWP).
Additional Documents for Specific Amendments
If the amendment involves capital, business sectors, or organizational structure, you will also need:
- Latest financial statements.
- Shareholder approval letter.
- Relevant business permits if the business sector changes.
Notary Process
The Role of a Notary in Deed Preparation
A notary is authorized to draft and issue the Deed of Amendment. They ensure all data complies with applicable regulations and include it in the amendment deed.
Also Read: How to Create SIUP Online: A Complete Guide
Time Required by a Notary
The notary process typically takes 3–7 business days, depending on the complexity of the amendment and the completeness of your documents.
Approval at the Ministry of Law and Human Rights
Online Submission Procedure
Once the deed is completed, the next step is to submit it for approval through the online system of the Directorate General of Legal Administration (AHU). The process involves:
- Uploading the amendment deed documents.
- Paying administrative fees through the provided system.
- Waiting for approval confirmation.
Timeframe for Approval
This process generally takes 1–3 business days. If all documents are complete and there are no issues, approval can be obtained faster.
Types of Amendments Requiring a Deed
Change of Company Name
Changing the company’s name is a strategic step for branding but requires approval to be legally valid.
Also Read: How to Create NPWP Online: Step-by-Step Guide
Change of Company Address
Changes in address, especially across administrative regions, require a Deed of Amendment so that other documents like NPWP and business licenses can be updated.
Change in Authorized or Paid-Up Capital
Increasing or decreasing the company’s authorized capital must be approved through the Deed of Amendment to ensure transparency with shareholders.
Change in Directors or Commissioners
If there is a change in directors or commissioners, a Deed of Amendment is required to document the company’s new structure.
Change in Business Sectors
Companies that wish to change or add business sectors must ensure the Deed of Amendment reflects these adjustments to maintain valid business permits.
Costs for Creating a PT Amendment Deed
Official and Additional Costs
The cost of creating a deed varies depending on the notary and the type of amendment. On average, it ranges from IDR 5 million to IDR 10 million. Additionally, there are administrative fees at the Ministry of Law and Human Rights.
Tips for Efficient Cost Management
- Choose a notary with transparent fees.
- Ensure all documents are complete to avoid additional processing time.
- Use professional consulting services to avoid costly mistakes.
Also Read: How to Reserve a PT Name at AHU: A Complete Guide for Entrepreneurs
Common Mistakes and How to Avoid Them
Incomplete Documents
Many companies face rejection due to incomplete documents. The solution is to create a checklist before submission.
Errors in Online Procedures
Errors such as uploading incorrect documents can delay the process. Double-check all data before submission.
Non-Compliance with Latest Regulations
Regulations frequently change, so always stay updated through official sources or consult a notary.
The Deed of Amendment for a PT is crucial for maintaining your company’s legality and sustainability. Understanding the process can help you avoid future legal issues.
Consult every step with a trusted notary and ensure you always follow the latest regulations. With proper preparation, this process can run smoothly.
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